Microsoft Word Shortcut Keys

Create a non-breaking space: CONTROL+SHIFT+SPACEBAR

Create a non-breaking hyphen: CONTROL+HYPHEN

Make letters bold: CONTROL+B

Make letters italic: CONTROL+I

Make letters underline: CONTROL+U

Decrease font size: CONTROL+SHIFT+<

Increase font size: CONTROL+SHIFT+>

Remove paragraph formatting: CONTROL+Q

Remove character formatting: CONTROL+SPACEBAR

Copy the selected text or object: CONTROL+C

Cut the selected text or object: CONTROL+X

Paste text or an object: CONTROL+V

Undo the last action: CONTROL+Z

Redo the last action: CONTROL+Y

Get online Help or the Office Assistant: F1

Move text or graphics: F2

Insert an AutoText entry (after Word displays the entry): F3

Repeat the last action: F4

Choose the Go To command (Edit menu): F5

Go to next pane or frame: F6

Choose the Spelling command (Tools menu): F7

Extend a selection: F8

Update selected fields: F9

Activate the menu bar: F10

Go to the next field: F11

Choose the Save As command (File menu): F12

Start context-sensitive Help or reveal formatting: SHIFT+F1

Copy text: SHIFT+F2

Change the case of letters: SHIFT+F3

Repeat a Find or Go To action: SHIFT+F4

Move to a previous revision: SHIFT+F5

Go to the previous pane or frame: SHIFT+F6

Choose the Thesaurus command (Tools menu, Language submenu): SHIFT+F7

Shrink a selection: SHIFT+F8

Switch between a field code and its result: SHIFT+F9

Display a shortcut menu: SHIFT+F10

Go to the previous field: SHIFT+F11

Choose the Save command (File menu): SHIFT+F12

Choose the Print Preview command (File menu): CONTROL+F2

Cut to the Spike: CONTROL+F3

Close the window: CONTROL+F4

Restore the document window size: CONTROL+F5

Go to the next window: CONTROL+F6

Choose the Move command (Control menu): CONTROL+F7

Choose the Size command (document Control menu): CONTROL+F8

Insert an empty field: CONTROL+F9

Maximize the document window: CONTROL+F10

Lock a field: CONTROL+F11

Choose the Open command (File menu): CONTROL+F12

Insert the contents of the Spike: CONTROL+SHIFT+F3

Edit a bookmark: CONTROL+SHIFT+F5

Go to the previous window: CONTROL+SHIFT+F6

Update linked information in a Word source document: CONTROL+SHIFT+F7

Extend a selection or block (then press an arrow key): CONTROL+SHIFT+F8

Unlink a field: CONTROL+SHIFT+F9

Activate the ruler: CONTROL+SHIFT+F10

Unlock a field: CONTROL+SHIFT+F11

Choose the Print command (File menu): CONTROL+SHIFT+F12

Go to the next field: ALT+F1

Create an AutoText entry: ALT+F3

Quit Word: ALT+F4

Restore the program window size: ALT+F5

Find the next misspelling or grammatical error: ALT+F7

Run a macro: ALT+F8

Switch between all field codes and their results: ALT+F9

Maximize the program window: ALT+F10

Display Microsoft Visual Basic code: ALT+F11

Go to the previous field: ALT+SHIFT+F1

Choose the Save command (File menu): ALT+SHIFT+F2

Run GOTO Button or MACRO Button from the field that displays the field results: ALT+SHIFT+F9

Display Microsoft Visual Studio code: ALT+SHIFT+F11

Display Microsoft System Information: CONTROL+ALT+F1

Open command (File menu): CONTROL+ALT+F2

Change the font: CONTROL+SHIFT+F

Change the font size: CONTROL+SHIFT+P

Increase the font size: CONTROL+SHIFT+>

Decrease the font size: CONTROL+SHIFT+<

Increase the font size by 1 point: CONTROL+]

Decrease the font size by 1 point: CONTROL+[

Change the formatting of characters (Font command, Format menu): CONTROL+D

Change the case of letters: SHIFT+F3

Format letters as all capitals: CONTROL+SHIFT+A

Apply bold formatting: CONTROL+B

Apply an underline: CONTROL+U

Underline words but not spaces: CONTROL+SHIFT+W

Double-underline text: CONTROL+SHIFT+D

Apply hidden text formatting: CONTROL+SHIFT+H

Apply italic formatting: CONTROL+I

Format letters as small capitals: CONTROL+SHIFT+K

Apply subscript formatting (automatic spacing): CONTROL+EQUAL SIGN

Apply superscript formatting (automatic spacing): CONTROL+SHIFT+PLUS SIGN

Remove manual character formatting: CONTROL+SPACEBAR

Change the selection to the Symbol font: CONTROL+SHIFT+Q

Display nonprinting characters: CONTROL+SHIFT+* (asterisk)

Review text formatting: SHIFT+F1 (then click the text whose formatting you want to review)

Copy formats: CONTROL+SHIFT+C

Paste formats: CONTROL+SHIFT+V

Single-space lines: CONTROL+1

Double-space lines: CONTROL+2

Set 1.5-line spacing: CONTROL+5

Add or remove one line space preceding a paragraph: CONTROL+0 (zero)

Center a paragraph: CONTROL+E

Justify a paragraph: CONTROL+J

Left align a paragraph: CONTROL+L

Right align a paragraph: CONTROL+R

Indent a paragraph from the left: CONTROL+M

Remove a paragraph indent from the left: CONTROL+SHIFT+M

Create a hanging indent: CONTROL+T

Reduce a hanging indent: CONTROL+SHIFT+T

Remove paragraph formatting: CONTROL+Q

Apply a style: CONTROL+SHIFT+S

Start AutoFormat: ALT+CONTROL+K

Apply the Normal style: CONTROL+SHIFT+N

Apply the Heading 1 style: ALT+CONTROL+1

Apply the Heading 2 style: ALT+CONTROL+2

Apply the Heading 3 style: ALT+CONTROL+3

Apply the List style: CONTROL+SHIFT+L

Delete one character to the left: BACKSPACE

Delete one word to the left: CONTROL+BACKSPACE

Delete one character to the right: DELETE

Delete one word to the right: CONTROL+DELETE

Cut selected text to the Clipboard: CONTROL+X

Undo the last action: CONTROL+Z

Cut to the Spike: CONTROL+F3

Copy text or graphics: CONTROL+C

Display the Clipboard: CONTROL+C, CONTROL+C

Move text or graphics: F2 (then move the insertion point and press ENTER)

Create AutoText: ALT+F3

Paste the Clipboard contents: CONTROL+V

Paste the Spike contents: CONTROL+SHIFT+F3

Copy the header or footer used in the previous section of the document: ALT+SHIFT+R

A field: CONTROL+F9

An AutoText entry: ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)

A line break: SHIFT+ENTER

A page break: CONTROL+ENTER

A column break: CONTROL+SHIFT+ENTER

An optional hyphen: CONTROL+HYPHEN

A non-breaking hyphen: CONTROL+SHIFT+HYPHEN

A non-breaking space: CONTROL+SHIFT+SPACEBAR

The copyright symbol: ALT+CONTROL+C

The registered trademark symbol: ALT+CONTROL+R

The trademark symbol: ALT+CONTROL+T

An ellipsis: ALT+CONTROL+PERIOD

Holding down SHIFT and pressing the key that moves the insertion point.

One character to the right: SHIFT+RIGHT ARROW

One character to the left: SHIFT+LEFT ARROW

To the end of a word: CONTROL+SHIFT+RIGHT ARROW

To the beginning of a word: CONTROL+SHIFT+LEFT ARROW

To the end of a line: SHIFT+END

To the beginning of a line: SHIFT+HOME

One line down: SHIFT+DOWN ARROW

One line up: SHIFT+UP ARROW

To the end of a paragraph: CONTROL+SHIFT+DOWN ARROW

To the beginning of a paragraph: CONTROL+SHIFT+UP ARROW

One screen down: SHIFT+PAGE DOWN

One screen up: SHIFT+PAGE UP

To the beginning of a document: CONTROL+SHIFT+HOME

To the end of a document: CONTROL+SHIFT+END

To the end of a window: ALT+CONTROL+SHIFT+PAGE DOWN

To include the entire document: CONTROL+A

To a vertical block of text: CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode

To a specific location in a document: F8+ARROW keys; press ESCAPE to cancel selection mode

Select the next cell's contents: TAB

Select the preceding cell's contents: SHIFT+TAB

Extend a selection to adjacent cells: Hold down SHIFT and press an arrow key repeatedly

Select a column: Highlight the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly

Extend a selection (or block): CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode

Reduce the selection size: SHIFT+F8

Select an entire table: ALT+5 on the numeric keypad (with NUM LOCK off)

Turn extend mode on: F8

Select the nearest character: F8, and then press LEFT ARROW or RIGHT ARROW

Increase the size of a selection: F8 (press once to select a word, twice to select a sentence, and so forth)

Reduce the size of a selection: SHIFT+F8

Turn extend mode off: ESCAPE

One character to the left: LEFT ARROW

One character to the right: RIGHT ARROW

One word to the left: CONTROL+LEFT ARROW

One word to the right: CONTROL+RIGHT ARROW

One paragraph up: CONTROL+UP ARROW

One paragraph down: CONTROL+DOWN ARROW

One cell to the left (in a table): SHIFT+TAB

One cell to the right (in a table): TAB

Up one line: UP ARROW

Down one line: DOWN ARROW

To the beginning of a line: HOME

To the end of a line: END

To the top of the window: ALT+CONTROL+PAGE UP

To the end of the window: ALT+CONTROL+PAGE DOWN

Up one screen (scrolling): PAGE UP

Down one screen (scrolling): PAGE DOWN

To the top of the previous page: CONTROL+PAGE UP

To the top of the next page: CONTROL+PAGE DOWN

To the beginning of a document: CONTROL+HOME

To the end of a document: CONTROL+END

To a previous revision: SHIFT+F5

To the location of the insertion point when the document was last closed: SHIFT+F5

Next cell in a row: TAB

Previous cell in a row: SHIFT+TAB

First cell in a row: ALT+HOME

Last cell in a row: ALT+END

First cell in a column: ALT+PAGE UP

Last cell in a column: ALT+PAGE DOWN

Previous row: UP ARROW

Next row: DOWN ARROW

New paragraphs in a cell: ENTER

Tab characters in a cell: CONTROL+TAB

Create a new document of the same type as the current or most recent document: CONTROL+N

Open a document: CONTROL+O

Close a document: CONTROL+W

Split the document window: ALT+CONTROL+S

Remove the document window split: ALT+SHIFT+C

Save a document: CONTROL+S

Find text, formatting, and special items: CONTROL+F

Repeat find (after closing Find and Replace window): ALT+CONTROL+Y

Replace text, specific formatting, and special items: CONTROL+H

Go to a page, bookmark, footnote, table, comment, graphic, or other location: CONTROL+G

Go back to a page, bookmark, footnote, table, comment, graphic, or other location: ALT+CONTROL+Z

Browse through a document: ALT+CONTROL+HOME

Cancel an action: ESCAPE

Undo an action: CONTROL+Z

Redo or repeat an action: CONTROL+Y

Switch to print layout view: ALT+CONTROL+P

Switch to outline view: ALT+CONTROL+O

Switch to normal view: ALT+CONTROL+N

Move between a master document and its subdocuments: CONTROL+\

Insert a comment: ALT+CONTROL+M

Turn track changes on or off: CONTROL+SHIFT+E

Go to the beginning of a comment: HOME

Go to the end of a comment: END

Go to the beginning of the list of comments: CONTROL+HOME

Go to the end of the list of comments: CONTROL+END

Mark a table of contents entry: ALT+SHIFT+O

Mark a table of authorities entry: ALT+SHIFT+I

Mark an index entry: ALT+SHIFT+X

Insert a footnote: ALT+CONTROL+F

Insert an endnote: ALT+CONTROL+D

Promote a paragraph: ALT+SHIFT+LEFT ARROW

Demote a paragraph: ALT+SHIFT+RIGHT ARROW

Demote to body text: CONTROL+SHIFT+N

Move selected paragraphs up: ALT+SHIFT+UP ARROW

Move selected paragraphs down: ALT+SHIFT+DOWN ARROW

Expand text under a heading: ALT+SHIFT+PLUS SIGN

Collapse text under a heading: ALT+SHIFT+MINUS SIGN

Expand or collapse all text or headings: ALT+SHIFT+A or the asterisk (*) key on the numeric keypad

Hide or display character formatting: The slash (/) key on the numeric keypad

Show the first line of body text or all body text: ALT+SHIFT+L

Show all headings with the Heading 1 style: ALT+SHIFT+1

Show all headings up to Heading n: ALT+SHIFT+N

To use these keystrokes, you must first set up a main document for a mail merge.

While using the Mail Merge command:

Preview a mail merge: ALT+SHIFT+K

Merge a document: ALT+SHIFT+N

Print the merged document: ALT+SHIFT+M

Edit a mail-merge data document: ALT+SHIFT+E

Insert a merge field: ALT+SHIFT+F

Insert a hyperlink: CONTROL+K

Go back one page: ALT+LEFT ARROW

Go forward one page: ALT+RIGHT ARROW

Refresh: F9

To perform most of the following actions, the Office Assistant must be turned on and visible. How to show the Office Assistant.

Display the Assistant balloon.: F1, if the Assistant is showing

Select a Help topic from the list the Assistant displays.: ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on)

See more Help topics.: ALT+DOWN ARROW

See previous Help topics.: ALT+UP ARROW

Close an Assistant message or a tip.: ESCAPE

to select Microsoft Word Help then the SPACEBAR to show the Assistant or turn off Help with the wizard, Show the Assistant in a wizard, or turn off Help with the wizard.: TAB (if a wizard is showing)

Switch to the next program or Microsoft Word document window: ALT+TAB

Switch to the previous program or Word document window: ALT+SHIFT+TAB

Show the Microsoft Windows Start menu: CONTROL+ESCAPE

Close the active document window: CONTROL+W

Restore the size of the active document window after you've maximized the window: CONTROL+F5

Switch to the next Word document window: CONTROL+F6

Switch to the previous Word document window: CONTROL+SHIFT+F6

Carry out the Move command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F7, press arrow keys, and then press ENTER

Carry out the Size command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F8, press arrow keys, and then press ENTER

Maximize the document window or restore the window to its previous size and location: CONTROL+F10

Switch to the next tab in a dialog box: CONTROL+TAB or CONTROL+PAGE DOWN

Switch to the previous tab in a dialog box: CONTROL+SHIFT+TAB or CONTROL+PAGE UP

Move to the next option or option group: TAB

Move to the previous option or option group: SHIFT+TAB

Move between options in the selected list or between some options in a group of options: Arrow keys

Perform the action assigned to the selected button; select or clear the check box: SPACEBAR

In the selected list, move to the next option that starts with the letter you type: Letter key

Select the option or select or clear the check box next to the letter underlined in the option name: ALT+letter key

Open the selected list: ALT+DOWN ARROW (when a list is selected)

Close the selected list: ESCAPE (when a list is selected)

Perform the action assigned to the default button in the dialog box: ENTER

Cancel the command and close the dialog box: ESCAPE

Move to the beginning of the line: HOME

Move to the end of the line: END

Move one character to the left or right: LEFT ARROW or RIGHT ARROW

Move one word to the left or right: CONTROL+LEFT ARROW or CONTROL+RIGHT ARROW

Select from the insertion point to the beginning of the line: SHIFT+HOME

Select from the insertion point to the end of the line: SHIFT+END

Select or cancel the selection of one character to the left: SHIFT+LEFT ARROW

Select or cancel the selection of one character to the right: SHIFT+RIGHT ARROW

Select or cancel the selection of one word to the left: CONTROL+SHIFT+LEFT ARROW

Select or cancel the selection of one word to the right: CONTROL+SHIFT+RIGHT ARROW

Display the Open dialog box: CONTROL+F12

Display the Save As dialog box: F12

Go to the previous folder: ALT+1

Open the folder up one level from the open folder (Up One Level button): ALT+2

Closes the dialog box and opens your World Wide Web search page (Search the Web button): ALT+3

Delete the selected folder or file (Delete button): ALT+4

Create a new subfolder in the open folder (Create New Folder button): ALT+5

Switch between List, Details, Properties, and Preview views (click the arrow next to Views): ALT+6

Show the Tools menu (Tools button): ALT+7

Update the files visible in the Open or Save As dialog box (File menu): F5

Make the menu bar active: F10

Select the next or previous toolbar: CONTROL+TAB or CONTROL+SHIFT+TAB

Select the next or previous button or menu on the toolbar: TAB or SHIFT+TAB (when a toolbar is active)

Open the menu: ENTER (when a menu on a toolbar is selected)

Perform the action assigned to a button: ENTER (when a button is selected)

Enter text in a text box: ENTER (when the text box is selected)

Select the option you want: ENTER (when a drop-down list box is selected)

Move through options in a menu or drop-down list: Arrow keys

Use the following keys (if you are e-mailing a document or a message) when the e-mail header is active.
To activate the e-mail header, press SHIFT+TAB.

Send the active document or message: ALT+S

Open the Address Book: CONTROL+SHIFT+B

Check the names on the To, Cc and Bcc lines against the Address Book: ALT+K

Open the Address Book in the To field: ALT+. (period)

Opens the Address Book in the Cc field: ALT+C

Open the Address Book in the Bcc field: ALT+B

Go to the Subject field: ALT+J

Open the Microsoft Outlook Message Options dialog box (in a message, View menu, Options command): ALT+P

Create a message flag: CONTROL+SHIFT+G

Select the next box in the e-mail header or the body of the document or message when the last box in the e-mail header is active: TAB

Select the previous field or button in the e-mail header: SHIFT+TAB

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