Create a non-breaking space: CONTROL+SHIFT+SPACEBAR
Create a non-breaking hyphen: CONTROL+HYPHEN
Make letters bold: CONTROL+B
Make letters italic: CONTROL+I
Make letters underline: CONTROL+U
Decrease font size: CONTROL+SHIFT+<
Increase font size: CONTROL+SHIFT+>
Remove paragraph formatting: CONTROL+Q
Remove character formatting: CONTROL+SPACEBAR
Copy the selected text or object: CONTROL+C
Cut the selected text or object: CONTROL+X
Paste text or an object: CONTROL+V
Undo the last action: CONTROL+Z
Redo the last action: CONTROL+Y
Get online Help or the Office Assistant: F1
Move text or graphics: F2
Insert an AutoText entry (after Word displays the entry): F3
Repeat the last action: F4
Choose the Go To command (Edit menu): F5
Go to next pane or frame: F6
Choose the Spelling command (Tools menu): F7
Extend a selection: F8
Update selected fields: F9
Activate the menu bar: F10
Go to the next field: F11
Choose the Save As command (File menu): F12
Start context-sensitive Help or reveal formatting: SHIFT+F1
Copy text: SHIFT+F2
Change the case of letters: SHIFT+F3
Repeat a Find or Go To action: SHIFT+F4
Move to a previous revision: SHIFT+F5
Go to the previous pane or frame: SHIFT+F6
Choose the Thesaurus command (Tools menu, Language submenu): SHIFT+F7
Shrink a selection: SHIFT+F8
Switch between a field code and its result: SHIFT+F9
Display a shortcut menu: SHIFT+F10
Go to the previous field: SHIFT+F11
Choose the Save command (File menu): SHIFT+F12
Choose the Print Preview command (File menu): CONTROL+F2
Cut to the Spike: CONTROL+F3
Close the window: CONTROL+F4
Restore the document window size: CONTROL+F5
Go to the next window: CONTROL+F6
Choose the Move command (Control menu): CONTROL+F7
Choose the Size command (document Control menu): CONTROL+F8
Insert an empty field: CONTROL+F9
Maximize the document window: CONTROL+F10
Lock a field: CONTROL+F11
Choose the Open command (File menu): CONTROL+F12
Insert the contents of the Spike: CONTROL+SHIFT+F3
Edit a bookmark: CONTROL+SHIFT+F5
Go to the previous window: CONTROL+SHIFT+F6
Update linked information in a Word source document: CONTROL+SHIFT+F7
Extend a selection or block (then press an arrow key): CONTROL+SHIFT+F8
Unlink a field: CONTROL+SHIFT+F9
Activate the ruler: CONTROL+SHIFT+F10
Unlock a field: CONTROL+SHIFT+F11
Choose the Print command (File menu): CONTROL+SHIFT+F12
Go to the next field: ALT+F1
Create an AutoText entry: ALT+F3
Quit Word: ALT+F4
Restore the program window size: ALT+F5
Find the next misspelling or grammatical error: ALT+F7
Run a macro: ALT+F8
Switch between all field codes and their results: ALT+F9
Maximize the program window: ALT+F10
Display Microsoft Visual Basic code: ALT+F11
Go to the previous field: ALT+SHIFT+F1
Choose the Save command (File menu): ALT+SHIFT+F2
Run GOTO Button or MACRO Button from the field that displays the field results: ALT+SHIFT+F9
Display Microsoft Visual Studio code: ALT+SHIFT+F11
Display Microsoft System Information: CONTROL+ALT+F1
Open command (File menu): CONTROL+ALT+F2
Change the font: CONTROL+SHIFT+F
Change the font size: CONTROL+SHIFT+P
Increase the font size: CONTROL+SHIFT+>
Decrease the font size: CONTROL+SHIFT+<
Increase the font size by 1 point: CONTROL+]
Decrease the font size by 1 point: CONTROL+[
Change the formatting of characters (Font command, Format menu): CONTROL+D
Change the case of letters: SHIFT+F3
Format letters as all capitals: CONTROL+SHIFT+A
Apply bold formatting: CONTROL+B
Apply an underline: CONTROL+U
Underline words but not spaces: CONTROL+SHIFT+W
Double-underline text: CONTROL+SHIFT+D
Apply hidden text formatting: CONTROL+SHIFT+H
Apply italic formatting: CONTROL+I
Format letters as small capitals: CONTROL+SHIFT+K
Apply subscript formatting (automatic spacing): CONTROL+EQUAL SIGN
Apply superscript formatting (automatic spacing): CONTROL+SHIFT+PLUS SIGN
Remove manual character formatting: CONTROL+SPACEBAR
Change the selection to the Symbol font: CONTROL+SHIFT+Q
Display nonprinting characters: CONTROL+SHIFT+* (asterisk)
Review text formatting: SHIFT+F1 (then click the text whose formatting you want to review)
Copy formats: CONTROL+SHIFT+C
Paste formats: CONTROL+SHIFT+V
Single-space lines: CONTROL+1
Double-space lines: CONTROL+2
Set 1.5-line spacing: CONTROL+5
Add or remove one line space preceding a paragraph: CONTROL+0 (zero)
Center a paragraph: CONTROL+E
Justify a paragraph: CONTROL+J
Left align a paragraph: CONTROL+L
Right align a paragraph: CONTROL+R
Indent a paragraph from the left: CONTROL+M
Remove a paragraph indent from the left: CONTROL+SHIFT+M
Create a hanging indent: CONTROL+T
Reduce a hanging indent: CONTROL+SHIFT+T
Remove paragraph formatting: CONTROL+Q
Apply a style: CONTROL+SHIFT+S
Start AutoFormat: ALT+CONTROL+K
Apply the Normal style: CONTROL+SHIFT+N
Apply the Heading 1 style: ALT+CONTROL+1
Apply the Heading 2 style: ALT+CONTROL+2
Apply the Heading 3 style: ALT+CONTROL+3
Apply the List style: CONTROL+SHIFT+L
Delete one character to the left: BACKSPACE
Delete one word to the left: CONTROL+BACKSPACE
Delete one character to the right: DELETE
Delete one word to the right: CONTROL+DELETE
Cut selected text to the Clipboard: CONTROL+X
Undo the last action: CONTROL+Z
Cut to the Spike: CONTROL+F3
Copy text or graphics: CONTROL+C
Display the Clipboard: CONTROL+C, CONTROL+C
Move text or graphics: F2 (then move the insertion point and press ENTER)
Create AutoText: ALT+F3
Paste the Clipboard contents: CONTROL+V
Paste the Spike contents: CONTROL+SHIFT+F3
Copy the header or footer used in the previous section of the document: ALT+SHIFT+R
A field: CONTROL+F9
An AutoText entry: ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)
A line break: SHIFT+ENTER
A page break: CONTROL+ENTER
A column break: CONTROL+SHIFT+ENTER
An optional hyphen: CONTROL+HYPHEN
A non-breaking hyphen: CONTROL+SHIFT+HYPHEN
A non-breaking space: CONTROL+SHIFT+SPACEBAR
The copyright symbol: ALT+CONTROL+C
The registered trademark symbol: ALT+CONTROL+R
The trademark symbol: ALT+CONTROL+T
An ellipsis: ALT+CONTROL+PERIOD
Holding down SHIFT and pressing the key that moves the insertion point.
One character to the right: SHIFT+RIGHT ARROW
One character to the left: SHIFT+LEFT ARROW
To the end of a word: CONTROL+SHIFT+RIGHT ARROW
To the beginning of a word: CONTROL+SHIFT+LEFT ARROW
To the end of a line: SHIFT+END
To the beginning of a line: SHIFT+HOME
One line down: SHIFT+DOWN ARROW
One line up: SHIFT+UP ARROW
To the end of a paragraph: CONTROL+SHIFT+DOWN ARROW
To the beginning of a paragraph: CONTROL+SHIFT+UP ARROW
One screen down: SHIFT+PAGE DOWN
One screen up: SHIFT+PAGE UP
To the beginning of a document: CONTROL+SHIFT+HOME
To the end of a document: CONTROL+SHIFT+END
To the end of a window: ALT+CONTROL+SHIFT+PAGE DOWN
To include the entire document: CONTROL+A
To a vertical block of text: CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode
To a specific location in a document: F8+ARROW keys; press ESCAPE to cancel selection mode
Select the next cell's contents: TAB
Select the preceding cell's contents: SHIFT+TAB
Extend a selection to adjacent cells: Hold down SHIFT and press an arrow key repeatedly
Select a column: Highlight the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly
Extend a selection (or block): CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode
Reduce the selection size: SHIFT+F8
Select an entire table: ALT+5 on the numeric keypad (with NUM LOCK off)
Turn extend mode on: F8
Select the nearest character: F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection: F8 (press once to select a word, twice to select a sentence, and so forth)
Reduce the size of a selection: SHIFT+F8
Turn extend mode off: ESCAPE
One character to the left: LEFT ARROW
One character to the right: RIGHT ARROW
One word to the left: CONTROL+LEFT ARROW
One word to the right: CONTROL+RIGHT ARROW
One paragraph up: CONTROL+UP ARROW
One paragraph down: CONTROL+DOWN ARROW
One cell to the left (in a table): SHIFT+TAB
One cell to the right (in a table): TAB
Up one line: UP ARROW
Down one line: DOWN ARROW
To the beginning of a line: HOME
To the end of a line: END
To the top of the window: ALT+CONTROL+PAGE UP
To the end of the window: ALT+CONTROL+PAGE DOWN
Up one screen (scrolling): PAGE UP
Down one screen (scrolling): PAGE DOWN
To the top of the previous page: CONTROL+PAGE UP
To the top of the next page: CONTROL+PAGE DOWN
To the beginning of a document: CONTROL+HOME
To the end of a document: CONTROL+END
To a previous revision: SHIFT+F5
To the location of the insertion point when the document was last closed: SHIFT+F5
Next cell in a row: TAB
Previous cell in a row: SHIFT+TAB
First cell in a row: ALT+HOME
Last cell in a row: ALT+END
First cell in a column: ALT+PAGE UP
Last cell in a column: ALT+PAGE DOWN
Previous row: UP ARROW
Next row: DOWN ARROW
New paragraphs in a cell: ENTER
Tab characters in a cell: CONTROL+TAB
Create a new document of the same type as the current or most recent document: CONTROL+N
Open a document: CONTROL+O
Close a document: CONTROL+W
Split the document window: ALT+CONTROL+S
Remove the document window split: ALT+SHIFT+C
Save a document: CONTROL+S
Find text, formatting, and special items: CONTROL+F
Repeat find (after closing Find and Replace window): ALT+CONTROL+Y
Replace text, specific formatting, and special items: CONTROL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location: CONTROL+G
Go back to a page, bookmark, footnote, table, comment, graphic, or other location: ALT+CONTROL+Z
Browse through a document: ALT+CONTROL+HOME
Cancel an action: ESCAPE
Undo an action: CONTROL+Z
Redo or repeat an action: CONTROL+Y
Switch to print layout view: ALT+CONTROL+P
Switch to outline view: ALT+CONTROL+O
Switch to normal view: ALT+CONTROL+N
Move between a master document and its subdocuments: CONTROL+\
Insert a comment: ALT+CONTROL+M
Turn track changes on or off: CONTROL+SHIFT+E
Go to the beginning of a comment: HOME
Go to the end of a comment: END
Go to the beginning of the list of comments: CONTROL+HOME
Go to the end of the list of comments: CONTROL+END
Mark a table of contents entry: ALT+SHIFT+O
Mark a table of authorities entry: ALT+SHIFT+I
Mark an index entry: ALT+SHIFT+X
Insert a footnote: ALT+CONTROL+F
Insert an endnote: ALT+CONTROL+D
Promote a paragraph: ALT+SHIFT+LEFT ARROW
Demote a paragraph: ALT+SHIFT+RIGHT ARROW
Demote to body text: CONTROL+SHIFT+N
Move selected paragraphs up: ALT+SHIFT+UP ARROW
Move selected paragraphs down: ALT+SHIFT+DOWN ARROW
Expand text under a heading: ALT+SHIFT+PLUS SIGN
Collapse text under a heading: ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings: ALT+SHIFT+A or the asterisk (*) key on the numeric keypad
Hide or display character formatting: The slash (/) key on the numeric keypad
Show the first line of body text or all body text: ALT+SHIFT+L
Show all headings with the Heading 1 style: ALT+SHIFT+1
Show all headings up to Heading n: ALT+SHIFT+N
To use these keystrokes, you must first set up a main document for a mail merge.
While using the Mail Merge command:
Preview a mail merge: ALT+SHIFT+K
Merge a document: ALT+SHIFT+N
Print the merged document: ALT+SHIFT+M
Edit a mail-merge data document: ALT+SHIFT+E
Insert a merge field: ALT+SHIFT+F
Insert a hyperlink: CONTROL+K
Go back one page: ALT+LEFT ARROW
Go forward one page: ALT+RIGHT ARROW
Refresh: F9
To perform most of the following actions, the Office Assistant must be turned on and visible. How to show the Office Assistant.
Display the Assistant balloon.: F1, if the Assistant is showing
Select a Help topic from the list the Assistant displays.: ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on)
See more Help topics.: ALT+DOWN ARROW
See previous Help topics.: ALT+UP ARROW
Close an Assistant message or a tip.: ESCAPE
to select Microsoft Word Help then the SPACEBAR to show the Assistant or turn off Help with the wizard, Show the Assistant in a wizard, or turn off Help with the wizard.: TAB (if a wizard is showing)
Switch to the next program or Microsoft Word document window: ALT+TAB
Switch to the previous program or Word document window: ALT+SHIFT+TAB
Show the Microsoft Windows Start menu: CONTROL+ESCAPE
Close the active document window: CONTROL+W
Restore the size of the active document window after you've maximized the window: CONTROL+F5
Switch to the next Word document window: CONTROL+F6
Switch to the previous Word document window: CONTROL+SHIFT+F6
Carry out the Move command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F7, press arrow keys, and then press ENTER
Carry out the Size command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F8, press arrow keys, and then press ENTER
Maximize the document window or restore the window to its previous size and location: CONTROL+F10
Switch to the next tab in a dialog box: CONTROL+TAB or CONTROL+PAGE DOWN
Switch to the previous tab in a dialog box: CONTROL+SHIFT+TAB or CONTROL+PAGE UP
Move to the next option or option group: TAB
Move to the previous option or option group: SHIFT+TAB
Move between options in the selected list or between some options in a group of options: Arrow keys
Perform the action assigned to the selected button; select or clear the check box: SPACEBAR
In the selected list, move to the next option that starts with the letter you type: Letter key
Select the option or select or clear the check box next to the letter underlined in the option name: ALT+letter key
Open the selected list: ALT+DOWN ARROW (when a list is selected)
Close the selected list: ESCAPE (when a list is selected)
Perform the action assigned to the default button in the dialog box: ENTER
Cancel the command and close the dialog box: ESCAPE
Move to the beginning of the line: HOME
Move to the end of the line: END
Move one character to the left or right: LEFT ARROW or RIGHT ARROW
Move one word to the left or right: CONTROL+LEFT ARROW or CONTROL+RIGHT ARROW
Select from the insertion point to the beginning of the line: SHIFT+HOME
Select from the insertion point to the end of the line: SHIFT+END
Select or cancel the selection of one character to the left: SHIFT+LEFT ARROW
Select or cancel the selection of one character to the right: SHIFT+RIGHT ARROW
Select or cancel the selection of one word to the left: CONTROL+SHIFT+LEFT ARROW
Select or cancel the selection of one word to the right: CONTROL+SHIFT+RIGHT ARROW
Display the Open dialog box: CONTROL+F12
Display the Save As dialog box: F12
Go to the previous folder: ALT+1
Open the folder up one level from the open folder (Up One Level button): ALT+2
Closes the dialog box and opens your World Wide Web search page (Search the Web button): ALT+3
Delete the selected folder or file (Delete button): ALT+4
Create a new subfolder in the open folder (Create New Folder button): ALT+5
Switch between List, Details, Properties, and Preview views (click the arrow next to Views): ALT+6
Show the Tools menu (Tools button): ALT+7
Update the files visible in the Open or Save As dialog box (File menu): F5
Make the menu bar active: F10
Select the next or previous toolbar: CONTROL+TAB or CONTROL+SHIFT+TAB
Select the next or previous button or menu on the toolbar: TAB or SHIFT+TAB (when a toolbar is active)
Open the menu: ENTER (when a menu on a toolbar is selected)
Perform the action assigned to a button: ENTER (when a button is selected)
Enter text in a text box: ENTER (when the text box is selected)
Select the option you want: ENTER (when a drop-down list box is selected)
Move through options in a menu or drop-down list: Arrow keys
Use the following keys (if you are e-mailing a document or a message) when the e-mail header is active.
To activate the e-mail header, press SHIFT+TAB.
Send the active document or message: ALT+S
Open the Address Book: CONTROL+SHIFT+B
Check the names on the To, Cc and Bcc lines against the Address Book: ALT+K
Open the Address Book in the To field: ALT+. (period)
Opens the Address Book in the Cc field: ALT+C
Open the Address Book in the Bcc field: ALT+B
Go to the Subject field: ALT+J
Open the Microsoft Outlook Message Options dialog box (in a message, View menu, Options command): ALT+P
Create a message flag: CONTROL+SHIFT+G
Select the next box in the e-mail header or the body of the document or message when the last box in the e-mail header is active: TAB
Select the previous field or button in the e-mail header: SHIFT+TAB